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What you need to know about OneDrive cloud storage

Even though it has "one" in its name, Microsoft OneDrive cloud storage accounts are offered with multiple plans and features. For example, the free 15 GB OneDrive with an Outlook.com or legacy Hotmail email is geared for consumer cloud storage (i.e. photos for easy sharing). The OneDrive for Business an Office 365 customer receives features 1 TB of storage, integration with SharePoint, and additional enterprise security features for data privacy compliance of corporate documents. 

So if a person has a free Outlook.com email and OneDrive account for personal use but also has a corporate work email in Outlook with OneDrive for Business storage, it creates confusion because users have two separate OneDrive accounts that cannot be merged. The separation of OneDrive from OneDrive for Business is designed so that employees cannot mix their personal data with company data.

Important Tip for Mobile Device Users You can easily access your SharePoint files and folders stored as part of a OneDrive for Business plan on a smartphone using the Office Mobile app. For Windows Phone users:

  1. Tap the Microsoft Office icon.
  2. Flick to Locationsand then tap SharePoint

    If you already signed in on your phone with an email account that you have as part of Microsoft Office 365 and your plan includes SharePoint Online, your SharePoint team site will already appear in Locations. Just tap the team site to open it.
  3. Next to the "https://" in the text box, type the address for your SharePoint site, document library, list, or folder, and then tap the Go icon. If you have an Exchange email account set up on your phone, SharePoint will try to use that user name and password information to sign in to the SharePoint site. If you don't have one set up on your phone, you'll be prompted to enter your user name and password.
  4. If you're prompted to sign in, do one of the following:

    If the Microsoft Office 365 sign-in page appears, type your user ID in the corresponding box, type your password in the Password box, and then tap Sign in

    If the Site screen displays, tap the User name box, and type your user name. Type your password in the Password box, tap Domain, and then type the domain for your account. For example, if you log on as "domainName/rosalyna" at work, you'd type domainName. Tap Done.
  5. Tap the More icon > Bookmark this link > OK at the Link added screen to bookmark the link for later.


For iOS and Android users:

  1. Tap the Office Mobile icon.
  2. Sign in with your Organizational Account, and then provide your password.
  3. Tap the Open menu at the bottom of the app.
  4. Tap Add a Place
  5. Tap SharePoint
  6. Enter the URL for your SharePoint storage location (e.g. https://my.sharepoint.com/personal/Forms/AllItems.aspx) then tap Add.


Use the following chart to understand what benefits various OneDrive plans offer:

Account Type OneDrive OneDrive for Office 365 
(Home and Personal)
OneDrive for Business 
(integrated into Office 365 Business plans)
Target User General consumers wanting to share personal content with friends and family Sophisticated consumers and small business owners wanting cloud-based storage for documents Corporate users requiring advanced enterprise-grade cloud storage integrated into Microsoft Office
Total Storage Limit
  • 15 GB for free
  • 100 GB more for $2.99/month
  • 200 GB more for $3.99/month
  • 1 TB per user
  • Up to 5 TB total on the Office 365 Home plan

 

Comes with Office 365 at no cost

1 TB per user for personal file storage

 

OneDrive storage is counted separately from the business' SharePoint storage limit

Upload File Size Limit 2 GB per file 2 GB per file 2 GB per file
Supported Platforms
  • Apple (Mac, iPhone and iPad)
  • Android (phone and tablet)
  • Windows (x86 and ARM)
  • Web access to OneDrive via the latest versions of Internet Explorer, Safari, Firefox, and Chrome-based browsers
  • Apple (Mac, iPhone and iPad)
  • Android (phone and tablet)
  • Windows (x86 and ARM)
  • Web access to OneDrive via the latest versions of Internet Explorer, Safari, Firefox, and Chrome-based browsers
  • Apple (Mac, iPhone and iPad)
  • Android (phone and tablet)
  • Windows (x86 and ARM)
  • Web access to OneDrive via the latest versions of Internet Explorer, Safari, Firefox, and Chrome-based browsers
Advanced Security No No Yes
Sign-in Method Microsoft Account Microsoft Account
  • Microsoft Account
  • SSO
  • Active Directory
Data Privacy Compliant No No Yes

 

Note OneDrive for Business is also available as a standalone account type. Aimed at SMBs who want enterprise-grade cloud storage and online collaboration (similar to those offered by Dropbox or Box) but do not want to buy an Office 365 Business plan.

Need information about how OneDrive can streamline your business processes?

Contact us at solutions@amaxra.com or call 425 749 7471 for a no-obligation consultation from one of our optimization experts.

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