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Microsoft just upgraded your SharePoint Online storage—for free

For many businesses, the cloud-based Microsoft SharePoint platform enables organizations with investments in Microsoft Office 365 to easily and securely collaborate with colleagues and partners. Companies often instantly understand why SharePoint is the quickest and smartest path to increased productivity across their entire organization. That's why most companies with SharePoint want to maximize their usage of the platform. Because this means they move everything off on-premise servers, file shares, and 3rd-party cloud services and onto their corporate SharePoint, it creates a new dilemma: running out of cloud storage space.

A 2016 study from Northeastern University showed people are producing 2.5 million Terabytes (TB) of data worldwide daily. That's the equivalent of generating over a quarter of a million times the data currently held in the largest library in the world, the U.S. Library of Congress, every day. So, it's no surprise that when businesses want to consolidate all their various data storage spaces across all their employees into a single provider like SharePoint, they quickly bump into online storage limit concerns. Business-class cloud storage is relatively inexpensive today, but it's not free. To take full advantage of new team collaboration and enterprise content management experiences—especially those available in SharePoint—businesses need more cloud storage than ever.

The good news is that Microsoft recognized that need and recently announced a 20X increase in their SharePoint Online storage. Calling the bump in cloud storage space an increase in "per user license storage allocation," the new limit means each organization will get 1 TB base storage plus 10 GB per licensed SharePoint user. The larger the number of licensed SharePoint users you have in your organization, the more total SharePoint cloud storage space your organization receives… for free.

Yes, Microsoft is bumping up your SharePoint per user storage limit for free starting on July 1, 2018. All Office 365 services that use SharePoint for content services, including Microsoft Teams and Office 365 Groups, benefit from this storage increase. This means you can store more large documents with high-resolution graphics, create an internal-only library of the stock photos you purchased, and hours of 4K corporate videos.

For the sake of comparison, let's look at some common SharePoint per user license storage scenarios:

  100 user licenses 5,000 user licenses 100,000 user licenses
Base tenant allocation 1 TB 1 TB 1 TB
Per user license allocation 1 TB
(100 * 10 GB)
50 TB
(5,000 * 10 GB)
1000 TB
(100,000 * 10 GB)
Total tenant allocation 2TB 51 TB 1001 TB

The one caveat here is that the free storage increases are not applicable if your organization uses a low-cost kiosk plan such as Office 365 F1 and Microsoft 365 F1. For everyone else, the increased SharePoint cloud storage limits will start magically appearing in your SharePoint Online administration center web portal on July 1, 2018. The rollout of the new storage limits won't all happen on that day, but should be available to all SharePoint Online, Office 365, and Microsoft 365 subscribers by the end of August.

But what if you are currently paying for additional SharePoint storage? What if you know this free increase still won't meet the cloud-storage needs for your company? For help on your next steps to achieve the optimal price-performance ratio for SharePoint storage, connect with an Amaxra consultant. Our experts can help you understand how SharePoint can increase the productivity for your teams and organization.

Contact us at solutions@amaxra.com or call 425 749 7471 for a no-obligation consultation from one of our optimization experts.

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